28 Administrative jobs in Nigeria

Job Title: Confidential Secretary
Location: Abuja br>Reports To: Managing Director/Senior Executives
Employment Type: Full-Time

About the Role
We seek a highly discreet, proactive, and exceptionally organized Female Confidential Secretary to provide dedicated executive support in a sensitive environment. This role demands absolute confidentiality, impeccable judgment, and the ability to manage high-stakes information with professionalism. You will be the trusted right hand to senior leadership, ensuring seamless operations while safeguarding critical data.

Key Responsibilities
1. Confidential Administration:
- Manage highly sensitive documents (board reports, legal contracts, financial records, HR files).
- Prepare, proofread, and distribute confidential correspondence with precision.
- Maintain secure physical/electronic filing systems; enforce strict access controls.
2. Executive Support:
- Coordinate complex calendars, meetings, and travel arrangements (local/international).
- Screen calls, emails, and visitors; prioritize urgent matters with discretion.
- Take confidential minutes during executive meetings; track action items.
3. Compliance & Security:
- Ensure compliance with Nigeria’s Data Protection Act (NDPA) and company privacy policies. < r> - Handle sensitive HR records, payroll data, and legal documents ethically.
- Implement document retention/destruction protocols.
4. Communication Management:
- Act as a liaison between executives, staff, and external stakeholders (clients, regulators, and partners).
- Draft responses on behalf of executives with tact and clarity.

5. Project Coordination:
- Assist in confidential projects, research, and reports.
- Track deadlines, budgets, and deliverables for high-priority initiatives.
6. Office Efficiency:
- Manage office supplies, vendor contracts, and expense reporting.
- Troubleshoot IT/administrative issues swiftly.

Qualifications & Experience
Essential:
- Education: HND/Bachelor’s degree in Secretarial Studies, Business Administration, or related field. < r>- Experience: Minimum 5 years as a Secretary, Executive Assistant, or Personal Assistant in a confidential setting.
- Skills:
- Ultra-High Discretion: Proven ability to handle classified information.
- Tech Proficiency: Advanced MS Office (Word, Excel, PowerPoint, Outlook); document encryption tools.
- Communication: Flawless written/verbal English; impeccable phone etiquette.
- Organization: Expert multitasker; thrives under pressure.
- Traits: Trustworthy, detail-obsessed, emotionally intelligent, and unflappable.
Desirable:
- Certification in Records Management, Data Privacy (NDPA), or Project Management.
- Experience in legal, finance, power, or government sectors.
- Knowledge of Nigerian corporate compliance (CAC, PENCOM, NSITF, ITF, BPP, FIRS).
Working Conditions:
- Environment: Fast-paced, high-trust setting requiring strict confidentiality.
- Schedule: Standard business hours; occasional overtime during critical periods.
Remuneration:
- Competitive salary

Job Title: Administrative Manager
Company: Nespak Nigeria Limited br>Location: Abuja with travel to project sites within Nigeria as needed
Reports To: Managing Director /Executive Director
Employment Type: Full-Time

About Us
We are a leading player in Nigeria's power transmission sector, dedicated to the design, construction, maintenance, and upgrade of high-voltage transmission lines and substations across the nation. We are committed to enhancing the reliability and capacity of Nigeria's electricity grid and contributing to national development.
Job Summary
We seek a highly organized, proactive, and experienced Administrative Manager to oversee and streamline all administrative functions within our company. You will ensure efficient office operations, robust procurement and logistics, effective facilities and fleet management, HR administration support, and strict adherence to Nigerian regulatory and compliance requirements. Your leadership will be crucial in creating a productive, safe, and well-supported environment for our technical and operational teams working on critical national infrastructure projects.

Key Responsibilities
1. Office Management & Administration:
• versee daily operations of the head office and regional offices/site offices. < r>• D velop, implement, and maintain efficient administrative systems, policies, and procedures. < r>• M nage office supplies, equipment, and vendor relationships. < r>• S pervise administrative staff (receptionists, office assistants, etc.), providing training and performance management. < r>• E sure a clean, secure, and professional working environment. < r>2. Procurement & Logistics:
• M nage the end-to-end procurement process for non-technical goods and services (office supplies, furniture, IT peripherals, consumables, local subcontracts for admin services). < r>• L aise with the Technical team for project-specific needs as required. < r>• E sure compliance with company procurement policies and Nigerian public procurement regulations (where applicable). < r>• O ersee logistics for personnel, documents, and non-project critical equipment/supplies between offices and sites. < r>• M nage relationships with couriers, travel agencies, and local service providers. < r>
3. Facilities & Fleet Management:
• O ersee the maintenance, security, and safety of all company facilities (offices, warehouses, and yards). < r>• M nage company vehicle fleet (cars, trucks), including maintenance schedules, fuel management, insurance, driver management, and logbooks. < r>• C ordinate office leases and utilities management. < r>
4. Human Resources Administration Support:
• O boarding/Off boarding processes for staff. < r>• aintain confidential personnel records (hard and soft copies) in compliance with Nigerian labor law. < r>• S pport Accounts Department with administrative aspects of payroll processing, leave management, and staff welfare programs. < r>• A sist in organizing staff training sessions, meetings, and company events. < r>
5. Records Management & Compliance:
• E tablish and maintain a secure and efficient document management system (physical and electronic). < r>• E sure proper filing, archiving, and retrieval of administrative, financial, and legal documents. < r>• E sure company compliance with administrative aspects of Nigerian corporate regulations (CAC filings), tax laws, pension (PENCOM), NSITF, ITF, BPP and other relevant statutory requirements < r>• C ordinate company registrations, renewals, and permits (local and state levels). < r>
6. Budgeting & Cost Control:
• D velop and manage the annual administrative budget < r>• M nitor administrative expenses, identify cost-saving opportunities, and ensure spending aligns with the budget. < r>• P ocess invoices and expense reports related to administration. < r>
7. Communication & Coordination:
• A t as a central point of contact for internal administrative queries and external vendors. < r>• F cilitate smooth communication flow between departments (Operations, Engineering, Finance, HR, Projects). < r>• M nage company communication systems (phones, internal networks). < r>
8. Health, Safety & Environment (HSE) Support:
• E suring office safety compliance (fire drills, first aid kits) < r>• dminister aspects of staff HSE training records and medicals. < r>• anage administrative aspects of site facilities < r>Qualifications & Experience
• E ucation: Bachelor's Degree in Business Administration, Management, Public Administration, or a related field. Master's degree is a plus. < r>• E perience: Minimum of 7 years of progressive administrative management experience, with at least 3 years in a senior role. < r>• T chnical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and administrative software (ERP systems knowledge e.g., SAP, Oracle is a plus). < r>• trong understanding of Nigerian labor laws, tax regulations, and pension reforms (PENCOM), NSITF, ITF, and corporate compliance (CAC). < r>• P oven experience in procurement, logistics, facilities, and fleet management. < r>• E cellent financial literacy and budgeting skills < r>• S lid understanding of document management systems. < r>Soft Skills:
• E ceptional organizational, planning, and time management skills. < r>• S rong leadership and people management abilities < r>• E cellent communication (written and verbal), interpersonal, and negotiation skills. < r>• H gh level of integrity, discretion, and professionalism < r>• P oactive problem-solver with a strong ability to multitask and prioritize effectively in a fast-paced environment. < r>• M ticulous attention to detail and accuracy. < r>• A ility to work independently and as part of a team. < r>• E perience managing administrative functions for remote project sites. < r>Working Conditions
• P imarily office-based at the Head Office. < r>• M y require occasional travel to project sites potentially involving visits to field locations. < r>• S andard working hours, with occasional need for overtime to meet deadlines. < r>Remuneration
Competitive and commensurate with experience as applicable in the industry.

Job Summary:
The Group Administrative Manager oversees and coordinates the administrative functions of the entire group and its subsidiaries. The role ensures efficient office operations, standardisation of administrative processes, effective facility management, and support services across the group to promote organisational efficiency and strategic objectives. br>
Key Responsibilities:
Administrative Leadership

Oversee and coordinate administrative activities across the group and its subsidiaries.

Develop and implement administrative policies, procedures, and systems to standardise operations.

Supervise and support subsidiary admin managers or officers.

Facility and Asset Management

Manage group office facilities to ensure safety, cleanliness, functionality, and cost-effectiveness.

Oversee maintenance of office equipment and assets, ensuring proper records are kept.

Procurement and Resource Management

Coordinate procurement of office supplies, equipment, and services in line with company policy.

Ensure cost-effective management of resources while maintaining quality standards.

Records and Documentation

Oversee documentation, filing systems, and record-keeping to ensure confidentiality, security, and easy retrieval.

Ensure compliance with statutory and regulatory requirements in documentation processes.

Staff Supervision and Development

Manage, train, and motivate administrative staff across the group.

Conduct performance appraisals and provide recommendations for development or restructuring.

Support to Management

Provide administrative support to the Group Managing Director, Executives, and other departments as required.

Prepare and submit timely reports on administrative operations, challenges, and recommendations.

Logistics and Coordination

Oversee travel arrangements, vehicle scheduling, and inter-subsidiary logistics coordination.

Ensure effective communication and coordination across subsidiaries for seamless administrative operations.

Job Responsibilities
1. Maintain and organize client files, contracts, and other documents. br>2. Assist with preparing and processing real estate paperwork, including contracts and listings.
3. Manage office supplies and equipment, ensuring inventory is stocked.
4. Support office staff with daily administrative tasks and projects.
5. Handle cleaning requirements.
6. Provide excellent customer service to clients and visitors.
7. Assist with general office operations to ensure a smooth workflow.

We are seeking a highly organized and proactive Personal Assistant to provide executive support to the CEO of a leading transportation conglomerate. The successful candidate will be responsible for managing schedules, coordinating meetings, preparing documents, and handling confidential matters with discretion while ensuring smooth daily operations at the executive level.

Responsibilities:

Provide high-level administrative and executive support to the CEO.

Manage calendars, appointments, meetings, and travel arrangements.

Draft, review, and manage correspondence, reports, and presentations.

Liaise with internal teams, business partners, and external stakeholders on behalf of the CEO.

Handle confidential information with the highest level of professionalism and discretion.

Ensure timely reminders, task follow-ups, and effective workflow management.

Support the CEO in project coordination and business research as required.

Maintain efficient filing systems and documentation management.

crm.templates.job.description.requirements

HND / B.Sc. in Business Administration, Secretarial Studies, or a related field.

Minimum of 3–5 years’ experience as a Personal Assistant, Executive Assistant, or in a similar role.

Excellent communication, writing, and interpersonal skills.

Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and digital collaboration tools.

Strong organizational and multitasking skills with keen attention to detail.

High level of discretion, integrity, and professionalism in handling sensitive information.

Ability to work under pressure, meet deadlines, and adapt to a fast-paced executive environment.

Proactive, resourceful, and confident with problem-solving skills.

crm.templates.job.description.benefits

Competitive salary package.

Opportunity to work closely with the CEO of a leading transportation conglomerate.

Career development and exposure to high-level corporate strategy.

Professional and dynamic work environment.

Solar Depot is a leading player in the Solar Energy Industry in Nigeria. We provide end to end solutions for solar systems which include sales, maintenance and installation of high-end solar systems.

We are recruiting to fill the position below:

Job Position: Human Resources & Administrative Officer

Job Location : Berger, Lagos
Job type: Full-Time

About the Role

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University of Lagos was founded in 1962 to provide manpower needs for the newly independent Nigerian Nation. It is a city University located in the commercial city of Lagos. Over the years the University has grown to be the Nations pride and the University of 1st Choice, with about 48,000 students and 4,000 members of staff.

Applications are invited from suitably qualified candidates to fill the position below:

Job Position: Administrative Officer II (Registry)

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Tailored Talent - Our client, fast-growing wig and beauty brand, is recruiting to fill the position below:

Job Position: Administrative Assistant

Job Location:  Lekki, Lagos
Employment Type: Full-time

Job Overview

• We are seeking a reliable and organized Administrative Assistant to support its day-to-day operations.

Key Responsibilities

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The U.S. Mission to Nigeria comprises of the Embassy in Abuja, FCT, and the Consulate General in Lagos. U.S. Consulate General Lagos is the Mission’s representative to the Nigerian people in the southern region.

We are recruiting to fill the position below:

Job Position: Office Manager

Announcement Number: Abuja-
Job Location:  Abuja
Employment Type: Full Time

Duties

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