5 Office Manager jobs in Nigeria
Personal Assistant/Office Manager
100011 Lagos, Lagos
Fadac Resources
Posted 20 days ago
Job Viewed
Job Description
Our client is a group of companies in Nigeria. Due to expansion, they need a PERSONAL ASSISTANT/OFFICE MANAGER. LOCATION : Ikoyi, LagosJob Summary: The Personal Assistant / Office Manager will be responsible for managing administrative tasks, coordinating schedules, handling correspondence, and overseeing office operations. This role requires exceptional organizational skills, discretion, and the ability to multitask in a fast-paced environment while serving as a central point of contact for both internal and external stakeholdersRESPONSIBILITIES: Managing the Managing Director’s calendar, scheduling meetings, and coordinating travel arrangements.Preparing documents, reports, and presentations for meetings and events.Handling confidential information with the utmost discretion.Screening calls, emails, and correspondence, prioritizing matters that require the MD’s attention.Overseeing the day-to-day running of the office to ensure efficiency.Managing office supplies, procurement, and vendor relationships.Coordinating facility maintenance and ensuring a safe, well-organized workspace.Supervising administrative support staff where applicable.Serving as the primary liaison between the MD, staff, clients, and partners.Organizing and coordinating internal and external events.Maintaining accurate filing systems (digital and physical).Drafting and managing correspondence, contracts, and other important documents.Compiling and submitting administrative and operational reports as required.Ensuring proper record-keeping for compliance and reference.REQUIREMENTS: Bachelor’s degree in Business Administration, or related fieldMinimum 3-5 years’ experience as a Personal Assistant, Office Manager, or similar role.Ability to speak french language fluentlyExcellent organizational and time management skills.Strong written and verbal communication skills.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.Ability to work under pressure and handle multiple priorities.High level of discretion and professionalism.Excellent Problem-solving skill, Discretion and confidentiality and Attention to detail
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Executive Assistant
100011 Lagos, Lagos
Alan & Grant
Posted 562 days ago
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Job Description
Our client is a leading Real Estate company in Nigeria. Key Responsibilities Manage the Managing Directors calendar, ensuring appointments and meetings are well coordinated Screen and prioritize incoming calls, requests, also provide appropriate responses or redirect as needed.Act as liaison between the managing director and staff as necessary.Represent the Managing Director at internal and external meetings with the directive of the Managing Director.Must be cost and time sensitiveMust be able to determine what should or should not get to the MD's table.Needs to show maturity in working relationship with members of staff.Must be versatile in the use of office tools for good performance.Have a robust knowledge of the company's product/services that will lead to sales.RequirementsFirst degree in any relevant field3-5 years work experience as an Executive Assistant, Personal Assistant or similar role Excellent MS Office knowledgeOutstanding organizational and time management skillsFamiliarity with office gadgets and applications (e.g. e-calendars and copy machines)Excellent verbal and written communications skillsDiscretion and confidentialityStrong organizational skills and ability to multitaskProblem-solving and decision-makingPro-activity and self-directionInterpersonal skills
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Business Manager &Executive Assistant
234 Lagos, Lagos
ACR Globe
Posted 585 days ago
Job Viewed
Job Description
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our NGO and Event Management Company. The Executive Assistant will play a crucial role in ensuring the smooth operation of both entities, assisting with various tasks related to administration, event coordination, and communication. This position requires a high level of professionalism, efficiency, and attention to detail. Responsibilities: Provide administrative support to the executive team, including managing calendars, scheduling meetings, and handling correspondence. Coordinate and assist in the planning and execution of events, conferences, and workshops, including logistics, budget management, and vendor coordination. Prepare and distribute event materials, presentations, and reports as required. Maintain and update databases, records, and files for both the NGO and the Event Management Company. Assist in the preparation of grant proposals, reports, and other documentation for the NGOs fundraising activities. Conduct research and gather information to support various projects and initiatives. Manage travel arrangements, including booking flights, accommodations, and transportation for staff and guests. Prepare and review expense reports, invoices, and financial documentation. Coordinate internal and external communications, including drafting and editing emails, letters, and other correspondence. Assist in managing social media accounts and website content for both entities. Handle ad-hoc tasks and projects as assigned by the executive team. Qualification: Proven experience as an Executive Assistant or in a similar role, preferably in the nonprofit sector and/or event management industry. Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines. Strong written and verbal communication skills, including exceptional attention to detail in written materials. Proficiency in MS Office Suite (Word, Excel, PowerPoint) and other relevant software applications. Knowledge of event planning and coordination processes, including logistics, budgeting, and vendor management. Familiarity with social media platforms and basic website management. Ability to handle sensitive and confidential information with utmost discretion. Strong problem-solving skills and the ability to work effectively under pressure. Flexibility and adaptability to handle multiple tasks and changing priorities. Professional and courteous demeanor, with excellent interpersonal skills. Bachelors degree in a relevant field is preferred. Note: This job description outlines the primary responsibilities and qualifications for the Executive Assistant position. However, other duties may arise that are deemed necessary for the smooth operation of the NGO and Event Management Company. The selected candidate will be expected to perform these additional duties as assigned. We offer competitive compensation and a dynamic work environment dedicated to making a positive impact through our NGO and event management activities.
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Executive Assistant to the CEO
102105
avetiumconsultltd
Posted 435 days ago
Job Viewed
Job Description
• Manage the CEO's calendar, scheduling appointments, and coordinating meetings to optimize time and resources.• Handle all correspondence, including emails, letters, and phone calls, on behalf of the CEO, promptly and professionally prioritizing and responding to inquiries.• Maintain utmost confidentiality and discretion in managing sensitive information and communications.• Prepare and organize materials for meetings, presentations, and reports, ensuring accuracy and completeness.• Assist in arranging travel plans, including booking flights, accommodation, and transportation, and preparing comprehensive itineraries.• Conduct research, gather data, and compile reports as requested by the CEO to aid decision-making and planning processes.• Collaborate with internal teams to align priorities and deadlines with the CEO's objectives.• Provide comprehensive administrative support, such as filing, record-keeping, and expense management, to streamline the CEO's workflow.• Anticipate the CEO's needs and proactively address issues to enhance productivity and efficiency.RequirementsQUALIFICATIONS REQUIRED:• Bachelor’s degree in business administration, management, or a related field.• Minimum of 4 years of proven experience as an executive assistant, personal assistant, or in a similar role.• Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines effectively.• Outstanding communication skills, both written and verbal, coupled with a professional and courteous demeanor.• Strong attention to detail and accuracy in handling information and documentation.• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.• Discretion and confidentiality in managing sensitive information and matters.REQUIRED COMPETENCIES:• Excellent communication and interpersonal skills.• Proactive and resourceful with a solution-oriented mindset.• Ability to maintain confidentiality and handle sensitive information discreetly.• Strong organizational and time management skills.• Proficiency in using office productivity software and tools.
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