4 Office Manager jobs in Nigeria

Job Title: Administrative Manager
Company: Nespak Nigeria Limited br>Location: Abuja with travel to project sites within Nigeria as needed
Reports To: Managing Director /Executive Director
Employment Type: Full-Time

About Us
We are a leading player in Nigeria's power transmission sector, dedicated to the design, construction, maintenance, and upgrade of high-voltage transmission lines and substations across the nation. We are committed to enhancing the reliability and capacity of Nigeria's electricity grid and contributing to national development.
Job Summary
We seek a highly organized, proactive, and experienced Administrative Manager to oversee and streamline all administrative functions within our company. You will ensure efficient office operations, robust procurement and logistics, effective facilities and fleet management, HR administration support, and strict adherence to Nigerian regulatory and compliance requirements. Your leadership will be crucial in creating a productive, safe, and well-supported environment for our technical and operational teams working on critical national infrastructure projects.

Key Responsibilities
1. Office Management & Administration:
• versee daily operations of the head office and regional offices/site offices. < r>• D velop, implement, and maintain efficient administrative systems, policies, and procedures. < r>• M nage office supplies, equipment, and vendor relationships. < r>• S pervise administrative staff (receptionists, office assistants, etc.), providing training and performance management. < r>• E sure a clean, secure, and professional working environment. < r>2. Procurement & Logistics:
• M nage the end-to-end procurement process for non-technical goods and services (office supplies, furniture, IT peripherals, consumables, local subcontracts for admin services). < r>• L aise with the Technical team for project-specific needs as required. < r>• E sure compliance with company procurement policies and Nigerian public procurement regulations (where applicable). < r>• O ersee logistics for personnel, documents, and non-project critical equipment/supplies between offices and sites. < r>• M nage relationships with couriers, travel agencies, and local service providers. < r>
3. Facilities & Fleet Management:
• O ersee the maintenance, security, and safety of all company facilities (offices, warehouses, and yards). < r>• M nage company vehicle fleet (cars, trucks), including maintenance schedules, fuel management, insurance, driver management, and logbooks. < r>• C ordinate office leases and utilities management. < r>
4. Human Resources Administration Support:
• O boarding/Off boarding processes for staff. < r>• aintain confidential personnel records (hard and soft copies) in compliance with Nigerian labor law. < r>• S pport Accounts Department with administrative aspects of payroll processing, leave management, and staff welfare programs. < r>• A sist in organizing staff training sessions, meetings, and company events. < r>
5. Records Management & Compliance:
• E tablish and maintain a secure and efficient document management system (physical and electronic). < r>• E sure proper filing, archiving, and retrieval of administrative, financial, and legal documents. < r>• E sure company compliance with administrative aspects of Nigerian corporate regulations (CAC filings), tax laws, pension (PENCOM), NSITF, ITF, BPP and other relevant statutory requirements < r>• C ordinate company registrations, renewals, and permits (local and state levels). < r>
6. Budgeting & Cost Control:
• D velop and manage the annual administrative budget < r>• M nitor administrative expenses, identify cost-saving opportunities, and ensure spending aligns with the budget. < r>• P ocess invoices and expense reports related to administration. < r>
7. Communication & Coordination:
• A t as a central point of contact for internal administrative queries and external vendors. < r>• F cilitate smooth communication flow between departments (Operations, Engineering, Finance, HR, Projects). < r>• M nage company communication systems (phones, internal networks). < r>
8. Health, Safety & Environment (HSE) Support:
• E suring office safety compliance (fire drills, first aid kits) < r>• dminister aspects of staff HSE training records and medicals. < r>• anage administrative aspects of site facilities < r>Qualifications & Experience
• E ucation: Bachelor's Degree in Business Administration, Management, Public Administration, or a related field. Master's degree is a plus. < r>• E perience: Minimum of 7 years of progressive administrative management experience, with at least 3 years in a senior role. < r>• T chnical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and administrative software (ERP systems knowledge e.g., SAP, Oracle is a plus). < r>• trong understanding of Nigerian labor laws, tax regulations, and pension reforms (PENCOM), NSITF, ITF, and corporate compliance (CAC). < r>• P oven experience in procurement, logistics, facilities, and fleet management. < r>• E cellent financial literacy and budgeting skills < r>• S lid understanding of document management systems. < r>Soft Skills:
• E ceptional organizational, planning, and time management skills. < r>• S rong leadership and people management abilities < r>• E cellent communication (written and verbal), interpersonal, and negotiation skills. < r>• H gh level of integrity, discretion, and professionalism < r>• P oactive problem-solver with a strong ability to multitask and prioritize effectively in a fast-paced environment. < r>• M ticulous attention to detail and accuracy. < r>• A ility to work independently and as part of a team. < r>• E perience managing administrative functions for remote project sites. < r>Working Conditions
• P imarily office-based at the Head Office. < r>• M y require occasional travel to project sites potentially involving visits to field locations. < r>• S andard working hours, with occasional need for overtime to meet deadlines. < r>Remuneration
Competitive and commensurate with experience as applicable in the industry.

A Construction Administrative Manager oversees the administrative aspects of construction projects, ensuring they are completed efficiently, on time, and within budget. This role involves managing project documentation, contracts, schedules, and communication, as well as supporting project managers and facilitating collaboration between stakeholders. They also play a key role in ensuring compliance with regulations and safety standards.
Key Responsibilities: br>Document Management:
Maintaining project files, records, and documentation (both electronic and hardcopy).
Contract Administration:
Overseeing and managing contracts with contractors, subcontractors, and suppliers.
Project Scheduling:
Coordinating project schedules, ensuring timely completion of key milestones and deliverables.
Communication:
Facilitating communication between contractors, architects, engineers, and internal teams.
Financial Management:
Assisting with project budgets, financial reporting, and payment processing.
Compliance:
Ensuring adherence to construction processes, regulations, and safety standards.
Reporting:
Preparing and distributing reports, meeting minutes, and other project-related documentation.
Coordination:
Supporting project managers in resource allocation, project execution, and problem-solving.
Stakeholder Management:
Managing relationships with clients, contractors, and other stakeholders.
Qualifications:
Education:
A bachelor's degree in construction management, architecture, engineering, or a related field is typically required.
Experience:
3+ years of experience in construction administration or project management.
Skills:
Strong organizational, communication, and problem-solving skills are essential.
Knowledge:
A solid understanding of construction processes, terminology, and regulations is crucial.
Software Proficiency:
Proficiency in project management software and Microsoft Office Suite.
Certifications:
Project Management Professional (PMP) or related certifications are often preferred.

Vacancy: Group Human Resources & Administrative Manager Location:  Ikoyi,Lagos Job Summary

The Group HR and Admin Manager will direct the people and administrative activities of the group and oversee overall administration, personnel and corporate affairs operations/strategies of the business.

Detailed Description

HR strategic planningDevelop the organizational human resources strategy in compliance with corporate group strategyDesign the group human resources department structure, positions and process system in compliance to its strategic mandateReview, amend and draft job descriptions and qualifications required for the staff of the group human resources departmentFormulate HR Plans, Policies &procedures according to organizational objectives.

HR Administration:

Prepare HR budget and ensure the activities are within the budget.Provide technical & professional advice to legal representative for legal proceedings related to HR.

Man Power Planning:

Organize meetings with Management, plans for manpower as per requirements.Set up the working methodology for succession planning analysis, implementation and monitoring.

People Management:

Develop the recruitment, selection, on-boarding, retention, and people management processes for the group

Compensations Schemes & Benefits Management:

Review and analyze the group subsidiaries vis-à-vis jobs / roles, salaries, ranking and benefit system.

Performance Appraisals and Management:

Formulate effective performance appraisal policy, procedures and ensure its compliance.Review and analyze the performance appraisal managing process

Employees Relations Management:

Set up policies and procedures for the treatment of employees horizontal and vertical inter-organizational conflictsEnhance organization communicationsEncourage and develop employee communicationsEnsure proper management of Staff amenities and occupational and health safety

Training and staff Development:

Identify the areas for developmentExplore the new skills to enhance productivityAdminister the Training Policy.

Education Requirements

Minimum of Masters in Business Administration with an emphasis on Human Resources is desirable (but not essential)Must have certifications from CIPM, CIPD, NITAD etc. or other reputable HR professional bodies

Working Experience & Skills

10 to 15 years of working experience in human resources management and / or organizational developmentPrevious experience managing a group business is idealPrevious experience in HR strategy development, operations and administrative design and implementationPrevious experience with human resource management information applicationProven experience in developing HR departments from scratchFamiliar with the use World, Excel, Powerpoint etc.Fluent written and spoken English language.Personal qualities & behavioral traitsResult oriented driven individualProblem solver, optimistic and enjoy assertive communicationAbility to lead teams and empower staffAbility to innovate and create new conceptsAbility to communicate and cooperate with everyone in the organization

Method of Application Interested and qualified applicants should forward CVs to using HDM-GRP as email subject