19 Executive Assistant jobs in Nigeria

Key Responsibilities:
br>Provide high-level administrative support to the Managing Director

Manage calendars, schedule meetings, and coordinate appointments

Prepare and edit correspondence, reports, and presentations

Organize and maintain confidential files and documents

Handle travel arrangements, expense reports, and logistics

Serve as the point of contact between the executive team and internal/external stakeholders

Attend meetings, take minutes, and follow up on action items

Perform ad-hoc administrative tasks as needed


Requirements:

Bachelor's degree in Business Administration or related field

Minimum of 3 years’ experience as an Executive Assistant or in a similar administrative role < r>
Exceptional organizational and time-management skills

Strong written and verbal communication abilities

High level of discretion and confidentiality

Proficiency in Microsoft Office Suite and digital productivity tools

Ability to multitask and work well under pressure


Preferred Qualities:

Experience in a fast-paced corporate environment

Strong interpersonal skills and professional presence

Problem-solving mindset and ability to anticipate needs

Responsibility
br>

•Act as the point of contact among executives, employees, clients and other external partners < r>
•Manage information flow in a timely and accurate manner < r>
•Manage executives’ calendars and set up meetings
•Make travel and accommodation arrangements < r>
•Act as an office manager by keeping up with office supply inventory < r>
•Format information for internal and external communication – memos, emails, presentations, reports
•Take minutes during meetings < r>
•Screen and direct phone calls and distribute correspondence < r>
•Organize and maintain the office filing system < r>


Requirements



•Minimum of 5-6 years work experience as an Executive Assistant, Personal Assistant or similar role < r>
•Excellent MS Office knowledge < r>
•Outstanding organizational and time management skills < r>
•Familiarity with office gadgets and applications < r>
•Excellent verbal and written communications skills < r>
•Discretion and confidentiality < r>
Location : Lekki
Remuneration: 400,000 Monthly

The Executive Assistant provides high-level administrative and strategic support to the Group Chief Executive Officer, enabling effective decision-making, time management, and seamless execution of responsibilities. The role demands confidentiality, efficiency, discretion, and exceptional organizational skills.
br>Key Responsibilities:
Administrative & Executive Support
Manage the GCEO’s calendar—schedule meetings, appointments, and travel arrangements.
Prepare documents, reports, presentations, and briefing materials in advance of meetings.
Maintain filing systems and records in both digital and physical formats.

Meeting & Communication Coordination
Organize and coordinate executive-level meetings, including agenda preparation, minutes taking, and follow-ups.
Screen and direct calls, emails, and inquiries professionally.
Draft high-level communications and reports with accuracy and clarity.

Travel & Event Management
Plan and manage complex travel itineraries—visas, accommodations, transportation, and expense reconciliation. < r>Coordinate logistics for conferences, workshops, board meetings, and internal events.


Project & Task Management
Track and follow up on key initiatives, deadlines, and deliverables.
Liaise with internal departments to support the execution of strategic and operational goals.
Handle special projects as delegated by the Executive, ensuring timely delivery and quality output.

Confidentiality & Professional Conduct
Uphold discretion and maintain the confidentiality of sensitive information and executive decisions.
Represent the Executive’s office with professionalism in internal and external engagements. < r>
Qualifications & Experience:
Bachelor’s degree in Business Administration, Management, Secretarial Studies, or related fields. < r>Minimum of 3–5 years of experience as an Executive Assistant, preferably in a fast-paced corporate or executive office. < r>Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
Experience managing senior-level travel, communication, and stakeholder engagements.
This role may involve responsibilities traditionally suited to Male Candidates due to the nature of the industry we operate in.

Slum2school Africa is a volunteer-driven developmental organization with a vision to transform the society by empowering disadvantaged children to realize their full potential. Founded in 2012, we recognize that there are severe shortcomings in the educational sector in Africa and in this area, seek to improve the lives of Africa's most precious resource - her children.
We provide educational scholarships, create learning spaces and provide other psychosocial support for disadvantaged and vulnerable children in slums and indigent communities through our team of dedicated staff who possess our culture, competence, commitment, and have the right character. br>



We are recruiting to fill the position below:

Job Title: Executive Assistant

Location: Lekki Phase 1, Lagos br>Employment Type: Full-time



Job Summary


The Executive Assistant (EA) will provide high-level administrative and strategic support to the Executive Director (ED).
his includes managing schedules, preparing communications and reports, supporting project follow-through, and coordinating engagements with internal and external stakeholders.
The EA serves as a key liaison across teams and ensures the ED's office runs efficiently and effectively.

Key Areas of Accountability


Serve as a central communication liaison, ensuring seamless interaction with internal and external stakeholders.
Coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
Efficiently manage the Executive Director’s calendar, scheduling, and correspondence. < r> D aft, edit, and prepare high-quality documents, reports, and presentations.
Work with the Executive Director to drive partnership conversations
Support high level fundraising activities
Manage organizational administrative and operational activities
Develop and maintain an organized documentation and filing system for easy access to critical information.
Oversee logistical arrangements for organizational and executive needs.
Plan and manage travel logistics, including bookings, itineraries, and travel-related problem-solving.
Coordinate speaking engagements, conferences, and events, ensuring preparedness and professionalism.
Manage post-event activities such as feedback collection and stakeholder follow-up.
Research, draft, schedule, book and design presentation materials tailored to specific conferences, audiences andevents.
Collaborate on speech scripts and talking points to ensure effective delivery.
Provide logistical and content support to maximize the impact of engagements.
Schedule and coordinate board meetings, including agenda preparation and minute-taking.
Facilitate communication and engagement between the Executive Director and board members.
Manage relationships with key stakeholders, donors, and partners, maintaining consistent follow-up and recordkeeping.
Handle sensitive and confidential information with discretion and integrity.
Represent the Executive Director and the organization with professionalism at meetings and events.
Uphold the organization’s values and standards in all interactions and communications. < r> A sist with tracking organizational goals and performance metrics.
Support the planning and execution of special projects and initiatives.
Monitor and evaluate the outcomes of strategic activities, aligning them with broader goals.
Utilize digital tools for scheduling, documentation, and communication to improve efficiency.
Identify and implement technology solutions to streamline operations.
Manage expense reports, budgets, and resource allocations to ensure compliance and cost-effectiveness.

Qualification and experience


Bachelor’s Degree in Business Administration, Public Administration, or in a related field is required. A higher Degree, such as a Master’s or a relevant program management certification, is an added advantage.
Membership of a recognized professional body is an added advantage.
Proven experience as an Executive Administrative Assistant, Chief of Staff, Senior Executive Assistant or in other secretarial positions.
Excellent knowledge of MS Office Suites.
Full comprehension of office management systems and procedures.

Skills and competencies:


Strategic Thinking: Ability to approach problems analytically, developing data-driven solutions that align with organizational objectives.
Relationship Management: Excellent interpersonal skills, capable of building rapport and influencing others to achieve desired outcomes.
Time Management: Exceptional organizational skills, with the ability to juggle multiple projects and deadlines effectively.
Confidentiality: Strong commitment to maintaining confidentiality and handling sensitive information with integrity.

Our client is a leading Real Estate company in Nigeria. Key Responsibilities Manage the Managing Directors calendar, ensuring appointments and meetings are well coordinated Screen and prioritize incoming calls, requests, also provide appropriate responses or redirect as needed.Act as liaison between the managing director and staff as necessary.Represent the Managing Director at internal and external meetings with the directive of the Managing Director.Must be cost and time sensitiveMust be able to determine what should or should not get to the MD's table.Needs to show maturity in working relationship with members of staff.Must be versatile in the use of office tools for good performance.Have a robust knowledge of the company's product/services that will lead to sales.RequirementsFirst degree in any relevant field3-5 years work experience as an Executive Assistant, Personal Assistant or similar role Excellent MS Office knowledgeOutstanding organizational and time management skillsFamiliarity with office gadgets and applications (e.g. e-calendars and copy machines)Excellent verbal and written communications skillsDiscretion and confidentialityStrong organizational skills and ability to multitaskProblem-solving and decision-makingPro-activity and self-directionInterpersonal skills

Job Summary
The Executive Assistant is responsible for providing comprehensive support and provide high-quality administrative support to the executive team, project management, analyse documents, prepare research reports, and occasionally supervise staff members. To be successful in this role, the executive assistant should be well-organized, have great time management skills and be able to act without guidance. br>• Receives and directs telephone calls and emails to the office. < r>• erforms Executive administrative duties. < r>• T ke minutes during meetings. < r>• W ll be responsible for managing schedules and Managing projects. < r>• M st maintain confidentiality and trust in all situations. < r>• C rry out administrative support duties < r>• E sure that the principal is briefed on all activities being carried out in the office < r>• P ovide project administration and management support < r>Required Skills
• A ility to create new ideas, relationships, or systems including creative contributions. < r>• M st possess very strong interpersonal skills and the ability to build relationships with key stakeholders. < r>• P oject Management skills < r>• M st have strong organizational skills and ability to prioritize multiple tasks seamlessly with a strong attention to detail < r>
Academic Qualification and other Requirements
• B chelor’s degree
• M nimum of 3 - 5 years of experience in administrative support functions. < r>• P oficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and social media web platforms.

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our NGO and Event Management Company. The Executive Assistant will play a crucial role in ensuring the smooth operation of both entities, assisting with various tasks related to administration, event coordination, and communication. This position requires a high level of professionalism, efficiency, and attention to detail. Responsibilities: Provide administrative support to the executive team, including managing calendars, scheduling meetings, and handling correspondence. Coordinate and assist in the planning and execution of events, conferences, and workshops, including logistics, budget management, and vendor coordination. Prepare and distribute event materials, presentations, and reports as required. Maintain and update databases, records, and files for both the NGO and the Event Management Company. Assist in the preparation of grant proposals, reports, and other documentation for the NGOs fundraising activities. Conduct research and gather information to support various projects and initiatives. Manage travel arrangements, including booking flights, accommodations, and transportation for staff and guests. Prepare and review expense reports, invoices, and financial documentation. Coordinate internal and external communications, including drafting and editing emails, letters, and other correspondence. Assist in managing social media accounts and website content for both entities. Handle ad-hoc tasks and projects as assigned by the executive team. Qualification: Proven experience as an Executive Assistant or in a similar role, preferably in the nonprofit sector and/or event management industry. Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines. Strong written and verbal communication skills, including exceptional attention to detail in written materials. Proficiency in MS Office Suite (Word, Excel, PowerPoint) and other relevant software applications. Knowledge of event planning and coordination processes, including logistics, budgeting, and vendor management. Familiarity with social media platforms and basic website management. Ability to handle sensitive and confidential information with utmost discretion. Strong problem-solving skills and the ability to work effectively under pressure. Flexibility and adaptability to handle multiple tasks and changing priorities. Professional and courteous demeanor, with excellent interpersonal skills. Bachelors degree in a relevant field is preferred. Note: This job description outlines the primary responsibilities and qualifications for the Executive Assistant position. However, other duties may arise that are deemed necessary for the smooth operation of the NGO and Event Management Company. The selected candidate will be expected to perform these additional duties as assigned. We offer competitive compensation and a dynamic work environment dedicated to making a positive impact through our NGO and event management activities.

Job Summary:
We are seeking a highly organized, proactive, and professional Executive Assistant to support the Managing Director of a leading engineering and project management company in Nigeria. The ideal candidate will play a critical role in managing the MD’s schedule, communication, and administrative responsibilities, enabling smooth execution of strategic and operational goals. br>
Key Responsibilities:
• Administrative Support: < r>o anage and coordinate the MD’s calendar, appointments, meetings, and travel arrangements. < r>o R search, prepare and edit correspondence, reports, presentations, and other documents.
o Handle confidential information with discretion.
• M eting Coordination: < r>o Organize and attend internal and external meetings, prepare agendas, take minutes, and follow up on action items.
o Liaise with project managers, department heads, and external stakeholders on behalf of the MD.
• P oject and Task Management: < r>o Management of special and strategic projects and events from conception to delivery.
o Assist in monitoring and following up on strategic initiatives, project deadlines, and deliverables.
o Track progress of ongoing construction projects and provide timely updates to the MD.
• C mmunication Management: < r>o Act as the first point of contact for the MD, screening calls and managing emails professionally.
o Draft and send internal and external communications as required.
• O fice and Logistical Support: < r>o Coordinate logistics for site visits, client meetings, and industry events.
o Support the MD in business development efforts including proposal preparation, client outreach, and networking activities.

Qualifications & Requirements:
• B chelor's degree in Law, Secretarial Studies or any other related field. < r>• M nimum of 3–5 years of experience as an Executive Assistant preferably in the engineering or project management industry.
• E cellent written and verbal communication skills. < r>• S rong organizational and multitasking abilities. < r>• P oficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). < r>• A ility to work independently and handle high-level executive responsibilities. < r>• P ofessional demeanor and ability to interact with stakeholders at all levels. < r>• S rong understanding of the Nigerian construction industry is an added advantage. < r>
Key Competencies:
• D scretion and confidentiality < r>• T me management and prioritization < r>• A tention to detail < r>• P oblem-solving skills < r>• I terpersonal and relationship-building skills < r>• F exibility and adaptability < r>
Remuneration: N250,000 – N300,000. < r>Application Deadline: Friday 8th August 2025

Job Summary
br>Volunteer: Volunteers have a heart for giving back. The Executive Assistant Volunteer provides administrative support to UniversalGiving®’s leadership on day-to-day tasks. We are seeking a kind candidate who understands the pressures a CEO faces, follows up the first time, and has high attention to detail skills. You will need to have good writing skills; prepare communications/applications; organize Google Docs, and more. This allows us to accomplish our mission quicker. We are excited to have you join our global team and help serve the world in philanthropy.
About Us
UniversalGiving® is an award-winning nonprofit allowing people to donate and volunteer with top-performing, vetted organizations all over the world. 100% goes directly to the cause. All partner organizations are vetted with our proprietary Quality Model®. UniversalGiving® has been featured on the homepage of Bloomberg, Oprah.com, CBS, The Wall Street Journal, and The New York Times. UniversalGiving® also has been featured in more than 16 books, including the new edition Harvard Business Review Book, HBR Guide to Delivering Effective Feedback, Arianna Huffington’s Thrive, and Laura Arrillaga-Andreessen’s Giving 2.0. We have also been acknowledged six times on Great Nonprofits’ annual Top Nonprofits lists and are highlighted in Huffington Post's list of best volunteering matching websites. We continue to gain momentum, with dozens of articles in the Christian Science Monitor and monthly contributions on Forbes. To date, we have matched more than 22,000 volunteers worth $31 million dollars’ of volunteer hours.

Re ponsibilities:
- Update Salesforce contact databases
- Input calendar entries into Google Calendar
- Assist Development Business Unit by research/input potential contacts
- Transcribe voicemails for blogs and emails
- Create social media posts for the Office of the CEO/UniversalGiving® accounts br>- Create and update Google Docs and Google Spreadsheets
- Research on new areas of business
- With proven success & a positive attitude, take on special projects and new responsibilities

Qualifications
- Excellent written and verbal communication skills
- Excellent organizational skills
- Meticulous attention to detail
- Commitment to confidentiality
- Strong data entry Salesforce experience
- High proficiency in Google Workspace tools (some training provided)
- Punctual and with strong commitment to meeting deadlines
- Able to accurately follow instructions
- Demonstrates strong initiative and applies common sense in problem-solving

Benefits
- Part-time, flexible remote positions
- Opportunity to work with a diverse, global team representing over 25 cultures
- Gain experience with a Tech for Good nonprofit
- With proven success & a positive attitude, UniversalGiving® is likely to facilitate J1, OPT visas br>
Duration and Location
- The position is available part-time (5-20 hours per week)
- Minimum 6 months commitment
- We provide remote positions with a highly globally focused team from more than 20 countries, including Russia, China, Kenya, Japan, Ukraine, Georgia, the Philippines, Haiti, Germany, Canada, the Kurdish population, South Korea, the U.K., Brazil, Kenya, and many more.