5 Administration jobs in Abuja

Application period 12-Sep-2025 to 26-Sep-2025
Functional Responsibilities:

• Management

• Logistics, Asset Management Services

• Team Management
• Information and Knowledge Management
• Management
• Manages the work area, ensuring the efficient and effective delivery of client services and processes in full compliance with UNOPS rules, regulations, policies, and strategies, as follows:
• Ensures availability of staff and resources for work commitments, facilitating optimal workflows.
• Monitors supervised personnel i.e. Drivers and contracted office service providers' performance and client satisfaction, instituting work, process and team modifications for optimal results.
• Implements the control mechanism for administrative services, including maintenance of administrative control records such as commitments and expenditures.
• Executes designated transactional/certification roles in OneUNOPS/Enterprise system.
• Drafts and/or oversees compilation of data and research for planning of financial resources/administrative budget for administrative/logistical services.
• Manages commitments and expenditures.
• Logistics, Asset Management Services
• Ensures effective and efficient provision of logistics and asset management support services, meeting required needs, and in compliance with UNOPS rules, regulations, policies and strategies.
• Manages, co-ordinates and supervises processes and services in shipments and customs clearance, travel, events management, supply and assets management services, inventory control, issuance of inventory items and supplies, administrative surveys, transportation services and insurance, building/facilities/space management, office supplies.
• Authoritatively interprets organizational procedures and precedents to provide guidance for complex or unusual cases and situations.
• Oversees implementation of the logistics system in accordance with UNOPS logistical procedures.
• Guides and manages protocol matters, ensuring efficient delivery of client services, including registration of and advisory services to staff, and host government authorizations.
• Manages liaison and coordination with local authorities on authorizations/privileges and immunities for UNOPS personnel, office space and other administrative matters.
• Certifies administrative services
• Supervises directly or indirectly transportation services, including personnel/outsourced service providers, client service, conformity with procedures for accidents, fleet maintenance, insurance, and monitoring of consumption.
• Team Management
• Facilitates the engagement and provision of high quality results and services of supervised personnel i.e. Drivers and contracted office service providers' through effective work planning, performance management, coaching, and promotion of learning and development.
• Provides oversight, ensuring compliance by supervised personnel i.e. Drivers and contracted office service providers' with existing policies and best practices.
• Information and Knowledge Management
• Facilitates the engagement and provision of high quality results and services of the team supervised through effective work planning, performance management, coaching, and promotion of learning and development.
• Oversees the proper functioning of the area's documentation/information system, including screening, indexing, classifying, storing and disseminating information and/or reports and material ensuring conformity with relevant procedures governing the integrity of records and files.
• Provides sound contributions to knowledge networks and communities of practice.
• Synthesizes and disseminates best practices to the operations/ projects staff in administration/logistics, internal collaborators and networks.
• Participates, organizes and delivers training sessions for the operations/ projects staff in administration/logistics.

Impact of Results
The effective and successful achievement of key results by the Administration Senior Associate directly affect the overall efficiency of the office's provision of administrative services, impacting its capacity to efficiently and effectively service the operational needs of the office/programme. Timely and accountable delivery of services, ensures client satisfaction and promotes the image and credibility of the team and office as an effective service provider in project services and management. This enhances UNOPS' competitive position as a partner of choice in sustainable development and project services in the country/region served.

Education/Experience/Language requirements:
Education

• Completion of secondary school is required.
• First University Degree in Business Administration, Public Administration, or equivalent disciplines is required.
• In the absence of a degree, administrative certification is an asset.

Experience

• Minimum of seven years of relevant experience in general administrative, logistics, or operations' support services in national or international public or corporate organizations.
• Some experience in UN system organizations is desirable.
• Proficiency in computers and office software packages (Google Suite and MS Office) and experience in handling of web-based management systems is required.
• Experience in use of Enterprise systems is desirable.

Language Requirements

• Full working knowledge of Englishis required.
• Knowledge of a second UN or regional working language is an asset.

Think big. Meet challenges head-on. Help people build better lives.

UNOPS embraces diversity and is committed to equal employment opportunities. Our workforce is made up of people from varied nationalities, cultures and races. They speak a range of languages and have different gender identities, sexual orientations, and abilities.

We encourage women and candidates from underrepresented groups in UNOPS to apply. These include candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities. Click apply and join us

Remarks: Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Company Description

Riwe is an innovative company based in Abuja that empowers farmers and communities with inclusive and affordable weather insurance and climate insight. With a mission to support sustainable agriculture and mitigate climate risks, Riwe provides valuable financial services to enhance the livelihoods of farmers and communities in Africa.

Role Description

This is a full-time hybrid role for a Head of Finance and Administration at Riwe. The Head of Finance and Administration will be responsible for daily financial management, including financial reporting, budgeting, and analyzing financial statements. In addition, they will oversee administrative functions to ensure smooth operations of the company. This role is primarily based in Abuja, with some flexibility for remote work.

Qualifications

• Strong analytical skills and ability to interpret financial data
• Experience in financial reporting and budgeting
• Knowledge of finance principles and practices
• Ability to create and analyze financial statements
• Excellent organizational and multitasking abilities
• Attention to detail and accuracy
• Proficient in financial software and Microsoft Office Suite
• Excellent communication and interpersonal skills
• Bachelor's degree in Finance, Accounting, or a related field

Read the full Job description here. >>

PATH is a global nonprofit dedicated to achieving health equity. With more than 40 years of experience forging multisector partnerships and with expertise in science, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales up innovative solutions to the world's most pressing heath challenges.

The Organization for Innovation in Public Health (OIPH, PATH's local affiliate in Nigeria) seeks a Finance and Administration Manager for the Nigeria project team for the USG-funded Reaching every at-risk community and household with malaria services (PMI REACH Malaria) global project. PMI REACH Malaria aims to provide implementation support services and technical assistance to countries to accelerate progress in comprehensive delivery of facility and community-based malaria services, including malaria case management, prevention of malaria in pregnancy (MiP), seasonal malaria chemoprevention (SMC), health systems strengthening, data collection and use for service delivery, and other malaria prevention interventions.

The Finance and Administration Manager is based within a PMI REACH Malaria country team, within a broader PATH country office, and will supervise other finance and administrative staff. The Finance and Administration Manager will lead or assist with all project-related financial management, local contracting and grants management, compliance, and other related financial operations project activities.

Responsibilities:

• Provide overall technical and administrative leadership in the areas of financial management and grants management for the project.

• Set up, manage, and provide technical assistance related to the grant-making component of the project activities.

• Ensure that financial systems and processes for the project are in compliance with OIPH and PATH policies, donor expectations and good financial practices.

• Advise country project staff on donor requirements; and provide training on financial and grants management, recordkeeping, operational systems, and policies as needed.

• Provide any information or support as needed to the global project team to prepare and submit monthly financial, pipeline report and quarterly accrual reports to USAID.

• Manage and liaise with internal and external auditors in the review of country project financial and administrative practices and records.

• Support effective linkages between technical components, grants and finance and administrative functions within the project.

• Support assessments of in-country partners' financial management capacity and ability to adhere to donor requirements. Develop related action plans to address any capacity/system gaps.

• Develop, analyze and monitor program budgets and expenditures.

• Identify and elevate financial and compliance risks to appropriate in-country or global project team member.

• Coordinate input for the annual work plan and budgeting process with the project team and partners.

• Support in-country procurement for project equipment and supplies as needed, in collaboration with PATH's Procurement Office. Review and approve payment vouchers, travel expense reports, workshop expense reports and other reconciliations for authorization, accuracy, allowability, charge codes and accounting for advances.

• Support monitoring expenditure against approved budgets, forecasts and available obligations

• Manage a finance and operations team to facilitate budgeting, financial reporting, accounting, administration and procurement across project needs.

• Contribute to the monthly request of funds, based on budget and cash flow projections, to ensure the project has all the necessary funds for the operations.

Required skills and experience:

• A Bachelor's degree or higher in a field related to business administration or accounting. Certifications in ACCA, ICSA, CIMA, or ACA will be an added advantage.

• At least seven years of experience in financial management and grants and contract administration, preferable with an international organization.

• At least five years of relevant experience managing USAID awards, with preferred experience in managing USAID, USG contracts, and/or Grants under Contract.

• Extensive knowledge of USAID rules and regulations with experience managing subgrants, experience building capacity in financial management and organizational development of community-based organizations and implementing partners.

• Relevant skills in accounting software and cloud systems and use of advanced excel.

• Experience in capacity building of sub grantee organizations and in financial and audits of donor-funded projects and programs.

• Experience in building and effectively supervising a diverse team of employees.

• Demonstrated ability to work with institutions at the national and regional level, local nongovernmental organizations, and community-based organizations and structures.

• Excellent attention to detail, sound planning and organizational skills, and problem-solving skills.

• Analytical approach to work and strong time management skills

• Ability to communicate effectively both orally and in writing.

• Strong work ethic, resourcefulness, integrity, credibility, and dedication to PATH's mission.

• Professional proficiency in English required.

Data entry , data management and safty

Job Types: Full-time, Part-time

Expected hours: 6 – 12 per week