27 Pa To Ceo jobs in Nigeria

Key Responsibilities

1. Calendar Ownership & Time Optimization

Take full ownership of the executive’s calendar — manage meetings, block work time, and maintain weekly rhythms.Review requests and determine what gets scheduled, rescheduled, or declined.Prioritize high-leverage use of the executive’s time (not just “what fits”).Ensure calendar invites are clean, clear, and include prep docs or agendas where necessary.

2. Travel Planning & Itinerary Management

Book travel (flights, hotels, airport pickups, etc.) and ensure all travel documents and confirmations are in place.Create detailed, well-structured travel itineraries that include time zone planning, buffers, and event requirements.Handle last-minute changes swiftly and calmly, providing alternative options without disrupting flow.Coordinate with local contacts or event hosts to ensure smooth transitions on the ground.

3. Communication & Correspondence

Draft and send follow-ups, nudges, confirmations, and quick comms on behalf of the executive.Coordinate logistics with stakeholders and ensure everyone’s in the loop.Manage WhatsApp Web and inbox support where needed — ensuring the executive is only seeing what matters most.

4. Meeting Coordination & Documentation

Schedule meetings with clear SOPs: set agenda, confirm attendees, prep the exec if necessary.Organize Zoom/Google Meet links, location details, and materials ahead of each meeting.Take notes or ensure someone is documenting outcomes and action points.Organize meeting summaries in a central system (e.g., Notion or Google Drive).

5. Executive Workflow Management

Track pending tasks and important follow-ups, ensuring nothing slips through the cracks.Maintain a dashboard or weekly report on key priorities, status updates, and what needs attention.Proactively surface reminders, deadlines, and prep needs to the executive.

6. System & SOP Development

Build repeatable templates for things like call invites, meeting notes, travel itineraries, etc.Set up and improve processes in Notion, Google Workspace, or other productivity tools.Document workflows that others can use or scale as the team growsRequirements2–4 years of experience as an Executive Assistant or in an operations role.Proven experience managing executive calendars and complex travel itineraries.Highly organized, great at building and maintaining structure.Strong written communication skills and high attention to detail.Familiar with Notion, Google Calendar, WhatsApp Web, Google Docs/Sheets, Zoom, Calendly.

• Job Type: Full Time
• ualification BA/BSc br>• E perience: 3 years < r>• L cation : FCT Abuja < r>• J b Field: Administration / Secretarial < r>PURPOSE OF THE JOB:
• T e Executive/Personal Assistant to the CEO will be responsible for managing all the routine office administrative services of the CEO by ensuring office clerical operations and procedures are efficiently organized and implemented. < r>• H /She will also be responsible for providing personalized support for the CEO as well as managing schedules and communications. He/She will prioritize emails, calls and arrange meetings and business events for the CEO. < r>PRINCIPAL ACCOUNTABILITIES AND RESPONSIBILITIES:
• A t as the point of contact between the CEO and executives, employees, clients and other external partners. < r>• M naging information flow in a timely, confidential, and accurate manner. < r>• A t as a liaison and provide support to the Board of Directors. < r>• M naging the CEO’s calendar, including scheduling appointments and prioritizing according to urgency, need and sensitivity.
• A range and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes. < r>• S t up management meetings and inform participants as required, take minutes during meetings, and send minutes to participants. < r>• O ganize and maintain the filing system for the CEO’s office.
• M intain reminders and update the CEO of upcoming commitments and responsibilities as needed. < r>• W lcoming visitors and identifying the purpose of their visit before directing them to the appropriate department. < r>• P ovide "gatekeeper" and "gateway" support, providing a bridge for smooth communications between the CEO and other parties. < r>• S urce for vendors, keep accurate records and monitor expenditures incurred for meetings refreshments and items purchased for the CEO’s office.
• Bac elor’s degree or equivalent in Business Administration or any social science discipline.
• M nimum 3 years’ experience in Secretarial or Office administration. Proven work experience as an Executive Assistant, Secretary or Office Administrative assistant is mandatory. Experience working with executives an added advantage.
KEY COMPETENCE & BEHAVIOURAL EXPECTATIONS
• M st demonstrate high professionalism towards maintaining sensitive and confidential information < r>• A ility to work with little or no supervision. < r>• A ility to work under pressure and multi-task. < r>• E cellent verbal and written communication skills especially for efficient client interaction –good email etiquette
• E pert time and stress management skills < r>• G od adaptability and flexibility in the working environment – Must have a pleasant personality and excellent interpersonal skills
• G eat attention to details and a result driven approach < r>• E cellent organizational and leadership skills < r>• M st possess strong Microsoft office suite and Report-writing skills < r>• C mmunication channels-A very strong communication, organizational and presentation skills (both internally, and to vendors and customers). < r>
NOTE: If you do not meet all requirements stated above, do not apply.

About Us:
Priority Cares is a trusted home care agency dedicated to delivering compassionate, br>high-quality care to individuals in need. We pride ourselves on building strong relationships with
clients, families, and professionals to ensure seamless, client-centered support.

Job Type: Fully remote work (9:00am-4:00pm EST time)
Job Type: Full-time
Pay: 150,000 NGN (monthly)
Expected hours: 35 per week
Work Location: Remote

Job Overview
We are seeking a highly organized and proactive Executive Assistant to support our executive team. This role is essential in ensuring smooth operations and effective communication within the organization. The ideal candidate will possess strong administrative skills, exceptional attention to detail, and the ability to manage multiple tasks efficiently in a fast-paced environment.

Responsibilities
• Manage and maintain executive calendars, including scheduling meetings and appointments using Outlook Calendar. < r>• repare and organize documents for meetings, including agendas, minutes, and presentations. < r>• S rve as the first point of contact for internal and external communications, demonstrating excellent phone etiquette. < r>• C ordinate travel arrangements and itineraries for executives as needed. < r>• A sist with office management tasks, including front desk duties and customer service interactions. < r>• M intain an organized filing system for important documents and correspondence. < r>• S pport various administrative tasks such as typing reports, data entry, and clerical duties to enhance office efficiency. < r>• C llaborate with other departments to ensure seamless communication and project execution. < r>
Experience
• P oven experience as an Executive Assistant or in a similar administrative role is preferred. < r>• S rong proficiency in Microsoft Office Suite, particularly Outlook Calendar for effective scheduling. < r>• E cellent organizational skills with the ability to prioritize tasks effectively. < r>• D monstrated customer service skills with a friendly demeanor when interacting with clients and colleagues. < r>• F miliarity with office management procedures and basic clerical duties is advantageous. < r>• A ility to work independently while also being a team player in a collaborative environment.

The Executive Assistant provides high-level administrative and strategic support to the Group Chief Executive Officer, enabling effective decision-making, time management, and seamless execution of responsibilities. The role demands confidentiality, efficiency, discretion, and exceptional organizational skills.
br>Key Responsibilities:
Administrative & Executive Support
Manage the GCEO’s calendar—schedule meetings, appointments, and travel arrangements.
Prepare documents, reports, presentations, and briefing materials in advance of meetings.
Maintain filing systems and records in both digital and physical formats.

Meeting & Communication Coordination
Organize and coordinate executive-level meetings, including agenda preparation, minutes taking, and follow-ups.
Screen and direct calls, emails, and inquiries professionally.
Draft high-level communications and reports with accuracy and clarity.

Travel & Event Management
Plan and manage complex travel itineraries—visas, accommodations, transportation, and expense reconciliation. < r>Coordinate logistics for conferences, workshops, board meetings, and internal events.


Project & Task Management
Track and follow up on key initiatives, deadlines, and deliverables.
Liaise with internal departments to support the execution of strategic and operational goals.
Handle special projects as delegated by the Executive, ensuring timely delivery and quality output.

Confidentiality & Professional Conduct
Uphold discretion and maintain the confidentiality of sensitive information and executive decisions.
Represent the Executive’s office with professionalism in internal and external engagements. < r>
Qualifications & Experience:
Bachelor’s degree in Business Administration, Management, Secretarial Studies, or related fields. < r>Minimum of 3–5 years of experience as an Executive Assistant, preferably in a fast-paced corporate or executive office. < r>Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
Experience managing senior-level travel, communication, and stakeholder engagements.
This role may involve responsibilities traditionally suited to Male Candidates due to the nature of the industry we operate in.

Key Responsibilities:
br>Provide high-level administrative support to the Managing Director

Manage calendars, schedule meetings, and coordinate appointments

Prepare and edit correspondence, reports, and presentations

Organize and maintain confidential files and documents

Handle travel arrangements, expense reports, and logistics

Serve as the point of contact between the executive team and internal/external stakeholders

Attend meetings, take minutes, and follow up on action items

Perform ad-hoc administrative tasks as needed


Requirements:

Bachelor's degree in Business Administration or related field

Minimum of 3 years’ experience as an Executive Assistant or in a similar administrative role < r>
Exceptional organizational and time-management skills

Strong written and verbal communication abilities

High level of discretion and confidentiality

Proficiency in Microsoft Office Suite and digital productivity tools

Ability to multitask and work well under pressure


Preferred Qualities:

Experience in a fast-paced corporate environment

Strong interpersonal skills and professional presence

Problem-solving mindset and ability to anticipate needs

Our client is a leading Real Estate company in Nigeria. Key Responsibilities Manage the Managing Directors calendar, ensuring appointments and meetings are well coordinated Screen and prioritize incoming calls, requests, also provide appropriate responses or redirect as needed.Act as liaison between the managing director and staff as necessary.Represent the Managing Director at internal and external meetings with the directive of the Managing Director.Must be cost and time sensitiveMust be able to determine what should or should not get to the MD's table.Needs to show maturity in working relationship with members of staff.Must be versatile in the use of office tools for good performance.Have a robust knowledge of the company's product/services that will lead to sales.RequirementsFirst degree in any relevant field3-5 years work experience as an Executive Assistant, Personal Assistant or similar role Excellent MS Office knowledgeOutstanding organizational and time management skillsFamiliarity with office gadgets and applications (e.g. e-calendars and copy machines)Excellent verbal and written communications skillsDiscretion and confidentialityStrong organizational skills and ability to multitaskProblem-solving and decision-makingPro-activity and self-directionInterpersonal skills

Job Summary
The Executive Assistant is responsible for providing comprehensive support and provide high-quality administrative support to the executive team, project management, analyse documents, prepare research reports, and occasionally supervise staff members. To be successful in this role, the executive assistant should be well-organized, have great time management skills and be able to act without guidance. br>• Receives and directs telephone calls and emails to the office. < r>• erforms Executive administrative duties. < r>• T ke minutes during meetings. < r>• W ll be responsible for managing schedules and Managing projects. < r>• M st maintain confidentiality and trust in all situations. < r>• C rry out administrative support duties < r>• E sure that the principal is briefed on all activities being carried out in the office < r>• P ovide project administration and management support < r>Required Skills
• A ility to create new ideas, relationships, or systems including creative contributions. < r>• M st possess very strong interpersonal skills and the ability to build relationships with key stakeholders. < r>• P oject Management skills < r>• M st have strong organizational skills and ability to prioritize multiple tasks seamlessly with a strong attention to detail < r>
Academic Qualification and other Requirements
• B chelor’s degree
• M nimum of 3 - 5 years of experience in administrative support functions. < r>• P oficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and social media web platforms.

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our NGO and Event Management Company. The Executive Assistant will play a crucial role in ensuring the smooth operation of both entities, assisting with various tasks related to administration, event coordination, and communication. This position requires a high level of professionalism, efficiency, and attention to detail. Responsibilities: Provide administrative support to the executive team, including managing calendars, scheduling meetings, and handling correspondence. Coordinate and assist in the planning and execution of events, conferences, and workshops, including logistics, budget management, and vendor coordination. Prepare and distribute event materials, presentations, and reports as required. Maintain and update databases, records, and files for both the NGO and the Event Management Company. Assist in the preparation of grant proposals, reports, and other documentation for the NGOs fundraising activities. Conduct research and gather information to support various projects and initiatives. Manage travel arrangements, including booking flights, accommodations, and transportation for staff and guests. Prepare and review expense reports, invoices, and financial documentation. Coordinate internal and external communications, including drafting and editing emails, letters, and other correspondence. Assist in managing social media accounts and website content for both entities. Handle ad-hoc tasks and projects as assigned by the executive team. Qualification: Proven experience as an Executive Assistant or in a similar role, preferably in the nonprofit sector and/or event management industry. Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines. Strong written and verbal communication skills, including exceptional attention to detail in written materials. Proficiency in MS Office Suite (Word, Excel, PowerPoint) and other relevant software applications. Knowledge of event planning and coordination processes, including logistics, budgeting, and vendor management. Familiarity with social media platforms and basic website management. Ability to handle sensitive and confidential information with utmost discretion. Strong problem-solving skills and the ability to work effectively under pressure. Flexibility and adaptability to handle multiple tasks and changing priorities. Professional and courteous demeanor, with excellent interpersonal skills. Bachelors degree in a relevant field is preferred. Note: This job description outlines the primary responsibilities and qualifications for the Executive Assistant position. However, other duties may arise that are deemed necessary for the smooth operation of the NGO and Event Management Company. The selected candidate will be expected to perform these additional duties as assigned. We offer competitive compensation and a dynamic work environment dedicated to making a positive impact through our NGO and event management activities.

**Additional Information**
**Job Number** 25130170
**Job Category** Administrative
**Location** Lagos Marriott Hotel Ikeja, 122 Joel Ogunnaike Street, Lagos, Lagos, Nigeria, 100271VIEW ON MAP ( Full Time
**Located Remotely?** N
**Position Type** Non-Management
**POSITION SUMMARY**
Greet persons entering the office, determine nature and purpose of visit, and direct/escort to destination. Open, read, and prepare answers to routine letters. Locate and attach appropriate files to incoming correspondence requiring replies. Take and distribute meeting minutes to appropriate individuals. Handle and distribute incoming and outgoing mail. Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc. Transmit information or documents using a computer, mail, or facsimile machine. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Operate standard office equipment other than computers such as telephone, typewriter, fax, photocopier, calculator, and electronic peripherals. Document and communicate all guest requests/complaints to appropriate personnel.
Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Speak with others using clear and professional language, and answer telephones using appropriate etiquette. Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.
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