7 Administrative Staff jobs in Nigeria

Job Title: Administrative Manager
Company: Nespak Nigeria Limited br>Location: Abuja with travel to project sites within Nigeria as needed
Reports To: Managing Director /Executive Director
Employment Type: Full-Time

About Us
We are a leading player in Nigeria's power transmission sector, dedicated to the design, construction, maintenance, and upgrade of high-voltage transmission lines and substations across the nation. We are committed to enhancing the reliability and capacity of Nigeria's electricity grid and contributing to national development.
Job Summary
We seek a highly organized, proactive, and experienced Administrative Manager to oversee and streamline all administrative functions within our company. You will ensure efficient office operations, robust procurement and logistics, effective facilities and fleet management, HR administration support, and strict adherence to Nigerian regulatory and compliance requirements. Your leadership will be crucial in creating a productive, safe, and well-supported environment for our technical and operational teams working on critical national infrastructure projects.

Key Responsibilities
1. Office Management & Administration:
• versee daily operations of the head office and regional offices/site offices. < r>• D velop, implement, and maintain efficient administrative systems, policies, and procedures. < r>• M nage office supplies, equipment, and vendor relationships. < r>• S pervise administrative staff (receptionists, office assistants, etc.), providing training and performance management. < r>• E sure a clean, secure, and professional working environment. < r>2. Procurement & Logistics:
• M nage the end-to-end procurement process for non-technical goods and services (office supplies, furniture, IT peripherals, consumables, local subcontracts for admin services). < r>• L aise with the Technical team for project-specific needs as required. < r>• E sure compliance with company procurement policies and Nigerian public procurement regulations (where applicable). < r>• O ersee logistics for personnel, documents, and non-project critical equipment/supplies between offices and sites. < r>• M nage relationships with couriers, travel agencies, and local service providers. < r>
3. Facilities & Fleet Management:
• O ersee the maintenance, security, and safety of all company facilities (offices, warehouses, and yards). < r>• M nage company vehicle fleet (cars, trucks), including maintenance schedules, fuel management, insurance, driver management, and logbooks. < r>• C ordinate office leases and utilities management. < r>
4. Human Resources Administration Support:
• O boarding/Off boarding processes for staff. < r>• aintain confidential personnel records (hard and soft copies) in compliance with Nigerian labor law. < r>• S pport Accounts Department with administrative aspects of payroll processing, leave management, and staff welfare programs. < r>• A sist in organizing staff training sessions, meetings, and company events. < r>
5. Records Management & Compliance:
• E tablish and maintain a secure and efficient document management system (physical and electronic). < r>• E sure proper filing, archiving, and retrieval of administrative, financial, and legal documents. < r>• E sure company compliance with administrative aspects of Nigerian corporate regulations (CAC filings), tax laws, pension (PENCOM), NSITF, ITF, BPP and other relevant statutory requirements < r>• C ordinate company registrations, renewals, and permits (local and state levels). < r>
6. Budgeting & Cost Control:
• D velop and manage the annual administrative budget < r>• M nitor administrative expenses, identify cost-saving opportunities, and ensure spending aligns with the budget. < r>• P ocess invoices and expense reports related to administration. < r>
7. Communication & Coordination:
• A t as a central point of contact for internal administrative queries and external vendors. < r>• F cilitate smooth communication flow between departments (Operations, Engineering, Finance, HR, Projects). < r>• M nage company communication systems (phones, internal networks). < r>
8. Health, Safety & Environment (HSE) Support:
• E suring office safety compliance (fire drills, first aid kits) < r>• dminister aspects of staff HSE training records and medicals. < r>• anage administrative aspects of site facilities < r>Qualifications & Experience
• E ucation: Bachelor's Degree in Business Administration, Management, Public Administration, or a related field. Master's degree is a plus. < r>• E perience: Minimum of 7 years of progressive administrative management experience, with at least 3 years in a senior role. < r>• T chnical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and administrative software (ERP systems knowledge e.g., SAP, Oracle is a plus). < r>• trong understanding of Nigerian labor laws, tax regulations, and pension reforms (PENCOM), NSITF, ITF, and corporate compliance (CAC). < r>• P oven experience in procurement, logistics, facilities, and fleet management. < r>• E cellent financial literacy and budgeting skills < r>• S lid understanding of document management systems. < r>Soft Skills:
• E ceptional organizational, planning, and time management skills. < r>• S rong leadership and people management abilities < r>• E cellent communication (written and verbal), interpersonal, and negotiation skills. < r>• H gh level of integrity, discretion, and professionalism < r>• P oactive problem-solver with a strong ability to multitask and prioritize effectively in a fast-paced environment. < r>• M ticulous attention to detail and accuracy. < r>• A ility to work independently and as part of a team. < r>• E perience managing administrative functions for remote project sites. < r>Working Conditions
• P imarily office-based at the Head Office. < r>• M y require occasional travel to project sites potentially involving visits to field locations. < r>• S andard working hours, with occasional need for overtime to meet deadlines. < r>Remuneration
Competitive and commensurate with experience as applicable in the industry.

EngenderHealth envisions a gender-equal world where all people achieve their sexual and reproductive health and rights. We believe this is essential for ensuring all people can achieve their full potentials. To achieve this vision, we implement high-quality, gender-equitable programs that advance sexual and reproductive health and rights.
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We are recruiting to fill the position below:

Job Title: Administrative Associate br>
Requisition No: VN693 br>Location: Nigeria br>Job Type: Temporary Full Time
Reports to: Finance and Grants Manager br>



Job Summary

The Admin Associate is responsible for maintaining the office clean and suitable for use and provide assistance to the office staff to ensure smooth functioning of the office environment.
n addition, the staff is expected to provide refreshments to office staff members and ensure working condition of assigned equipment and machineries.

Essential Functions

Will be the first to arrive at the office and ensure the cleaning services accomplish all cleaning and dusting prior to staff arrival to the office. Will also ensure that the cleaning services perform regular office especially before, during, and, immediately after meetings.
Responsible for supervising the cleaning of all EngenderHealth Inc. Nigeria office items – furniture, equipment, the office, etc. and ensuring they are usable. < r> R sponsible for managing petty cash purchases and keeping the records appropriately.
Responsible for providing EH Nigeria staff with necessary stationery and consumables.
Responsible for carrying out spot checks on EngenderHealth Nigeria assets.
Responsible for periodic inventory asset check as designated by the organization.
Responsible for monitoring asset location and ensuring compliance by staff.
Responsible for maintaining the designated filing system (e-copy and hard copies as designated) for all admin, HR, and procurement files.
Responsible for carrying out procurement processes as designated by the Admin and Procurement Manager
Responsible for processing payment for all vendors who have completed delivery and submitted a correct invoice.
Responsible for maintaining the admin store records and documents in an audit ready manner.
Responsible for ordering office supplies
Maintaining office systems
Vendor and contractor management to ensure on-time deliveries
Responsible for refreshment servings during meetings, and for official guests visiting the office during working hours.
Arranging staff travel and accommodation
Managing office posts and courier
Reports any equipment/furniture maintenance needs to the Administrative and Procurement Manager.
Keeps updated records of refreshments and cleaning supplies (tea/coffee, sugar, toiletries, water, etc.).
Makes sure enough stock of refreshment and cleaning supplies are on hand, and requests/procures new supplies in a timely manner.
Serve as courier for any assigned task both within EngenderHealth and to partner organizations.
Assist in the packing of materials for dispatch.
Supervises the cleaning and security services.
Performs other related tasks as assigned by supervisor.

Requirements

Degree from a tertiary institution.
Minimum of (2) two years in related areas and experience with NGO’s is advantageous. < r>
Essential Soft Skills:

C mmitted to EngenderHealth’s core organizational values of reflection, inclusion, integrity, respect, and transformation. < r> A tention to detail, a good memory, and precision.
Strong work ethic.

Preferred Skills, Abilities and Functions:

Proficient in Microsoft office suite (Word, Excel, PowerPoint, Outlook, Teams, etc.).
Good verbal and written communication skills in English.
Excellent in time management.
Ability to effectively work in a team.
Willingness to work under pressure.
A person with integrity, honesty, and commitment to EngenderHealth’s mission. < r>


Application Closing Date
10th September, 2025.

Launched in 2017 as Kudi.ai, a chatbot that enables financial transactions through social apps, Nomba has evolved into one of Nigeria’s leading financial technology platforms. We began by empowering everyday people to serve as neighbourhood banks—offering essential services like withdrawals, transfers, and bill payments, especially in underserved communities. That foundation has grown into a powerful infrastructure that now processes over $1 billion in payments every month.Today, Nomba serves more than 1 million customers—spanning consumers, agents, and businesses of all sizes. Our platform now includes a full suite of business banking tools such as advanced dashboards, treasury features, and integrated payment solutions that help businesses manage their finances and scale efficiently. On the consumer side, we offer intuitive tools for wealth building and financial control, including flexible savings options, spend analytics, scheduled transfers, and interest-free Islamic savings. We’re not just powering payments—we’re helping people and businesses move forward with confidence.With a team of over 250 passionate and driven individuals, we’re not just building financial tools — we’re pushing boundaries and reimagining what’s possible for millions across Nigeria. Every line of code, every customer interaction, and every new idea contributes to our mission: to enable economic prosperity by helping individuals and businesses run efficiently and achieve their goals. As you join us on this journey, know that you’re becoming part of something bigger — a team committed to shaping the future of finance and unlocking opportunity for all.About the Role We are looking for an Administrative Associate to join our team and support our daily office procedures. In this role, you will handle all administrative and logistics functions and ensure that all requests are attended to on time. As our Administrative Associate, you will act as the point of contact for all employees, providing administrative support and managing their queries. You must also be competent in prioritising, working with little supervision, self-motivated and trustworthy.Responsibilities Responsible for the smooth day-to-day running of the office, overseeing administrative and operational matters, and ensuring a well-presented, orderly, and aesthetically appealing work environmentHandling all company logistics requests, especially the shipment and tracking of tools and equipment in line with the company’s processes.Providing excellent customer service at the reception and administrative support to departments, as required and requested.Managing office inventory and working with vendors to ensure the regular supply of office materials.Maintaining proper and accurate records/inventory of office supplies, distribution and usage.Resolving maintenance issues for the facility and adhering to general servicing schedules.RequirementsA Bachelors degree from an accredited university.At least 2+ years of hands-on experience in office administrationExcellent record-keeping and documentation skills including proficiency in Microsoft SuiteAbility to manage multiple prioritiesStrong aesthetic sense with attention to design, orderliness, and office appearanceExcellent stakeholder management skillsGreat people skills and ability to communicate (negative & positive) feedbackGood organizational skillsBe able to adapt within a fast-paced environment, dealing with ambiguity and prioritising deliverables according to the business needsAn assertive individual with the ability to work under minimal supervision.Experience handling logistics will be an added advantage.

Vacancy: Group Human Resources & Administrative Manager Location:  Ikoyi,Lagos Job Summary

The Group HR and Admin Manager will direct the people and administrative activities of the group and oversee overall administration, personnel and corporate affairs operations/strategies of the business.

Detailed Description

HR strategic planningDevelop the organizational human resources strategy in compliance with corporate group strategyDesign the group human resources department structure, positions and process system in compliance to its strategic mandateReview, amend and draft job descriptions and qualifications required for the staff of the group human resources departmentFormulate HR Plans, Policies &procedures according to organizational objectives.

HR Administration:

Prepare HR budget and ensure the activities are within the budget.Provide technical & professional advice to legal representative for legal proceedings related to HR.

Man Power Planning:

Organize meetings with Management, plans for manpower as per requirements.Set up the working methodology for succession planning analysis, implementation and monitoring.

People Management:

Develop the recruitment, selection, on-boarding, retention, and people management processes for the group

Compensations Schemes & Benefits Management:

Review and analyze the group subsidiaries vis-à-vis jobs / roles, salaries, ranking and benefit system.

Performance Appraisals and Management:

Formulate effective performance appraisal policy, procedures and ensure its compliance.Review and analyze the performance appraisal managing process

Employees Relations Management:

Set up policies and procedures for the treatment of employees horizontal and vertical inter-organizational conflictsEnhance organization communicationsEncourage and develop employee communicationsEnsure proper management of Staff amenities and occupational and health safety

Training and staff Development:

Identify the areas for developmentExplore the new skills to enhance productivityAdminister the Training Policy.

Education Requirements

Minimum of Masters in Business Administration with an emphasis on Human Resources is desirable (but not essential)Must have certifications from CIPM, CIPD, NITAD etc. or other reputable HR professional bodies

Working Experience & Skills

10 to 15 years of working experience in human resources management and / or organizational developmentPrevious experience managing a group business is idealPrevious experience in HR strategy development, operations and administrative design and implementationPrevious experience with human resource management information applicationProven experience in developing HR departments from scratchFamiliar with the use World, Excel, Powerpoint etc.Fluent written and spoken English language.Personal qualities & behavioral traitsResult oriented driven individualProblem solver, optimistic and enjoy assertive communicationAbility to lead teams and empower staffAbility to innovate and create new conceptsAbility to communicate and cooperate with everyone in the organization

Method of Application Interested and qualified applicants should forward CVs to using HDM-GRP as email subject