259 Administrative Executive jobs in Nigeria

Role Profile

The Administrative Executive will provide comprehensive administrative support to ensure the smooth operation of the facility management team. This role involves coordinating office operations, maintaining accurate records, supporting procurement and vendor management, and ensuring compliance with company policies. The ideal candidate is organized, detail-oriented, and able to multitask in a fast-paced environment.

Key Responsibilities:

• Coordinate daily administrative and operational activities within the facility
• Maintain accurate records of facility operations, vendor contracts, service agreements, and other documentation.
• Assist in preparing reports, memos, invoices, purchase orders, and correspondence.
• Support procurement processes by obtaining vendor quotations, raising purchase requisitions, and tracking deliveries.
• Monitor office supplies and ensure timely replenishment.
• Handle scheduling of meetings, preparing agendas, and documenting minutes.
• Serve as a point of contact for vendors, contractors, and internal teams regarding administrative matters.
• Track and follow up on service requests, work orders, and project timelines.
• Oversee all power supply-related paperwork, such as invoices and renewals
• Liaise with utility service providers to prevent interruptions and guarantee on-time payments.
• Oversee daily vehicle scheduling, tracking, and maintenance activities.
• Ensure compliance with vehicle documentation, licensing, and insurance requirements.
• Ensure compliance with company policies and regulatory requirements in administrative tasks.
• Manage administrative support staff and office service vendors (cleaning, security, etc.).
• Ensure all licenses, permits, and compliance documents are up to date.
• Maintain up-to-date administrative records and ensure data accuracy.
• Execute other tasks as directed by the Head of Admin

Qualifications

• Bachelor's degree in Business Administration, Logistics, Management, or related field.
• Minimum of 4 years of proven experience in logistics, fleet coordination, office administration, and regulatory liaison (preferably in a facility management or similar environment).
• Strong understanding of local regulatory requirements and statutory processes.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Excellent written and verbal communication abilities.
• Experience with facility management software or ERP systems (an added advantage).
• Strong attention to detail and ability to maintain accurate records.
• Excellent organizational, communication, and interpersonal skills.
• Ability to multitask, work under pressure, and meet deadlines.
• High level of discretion and professionalism.

Key Competencies:

• Ability to work independently and within a team.
• Good understanding of administrative processes.
• Confidentiality and professionalism in handling sensitive information.

Application Link:

Job Type: Full-time

Job Summary

• We are hiring for the role of a Senior Administrative Executive who will oversee the management of the company's facility, and administrative and clerical duties.

Job Description

• Greet and direct all visitors, including vendors, client's job candidates and customer.
• Manage and inspect the office building.
• Receive and screen all incoming calls.
• Maintenance of project files, documents, correspondence, and communications.
• Maintenance of staff attendance and punctuality.
• Documentation control.
• Assist other departments on any tasks assigned.
• Make provision for and take stock count of office supplies and replacement supplies.
• Handle special administrative projects, as well as overflow work from department such as word processing, data entry and internet research tasks.
• Ensure completion of paperwork, sign-in and security procedures.
• Adhere to procedures relating the proper use and care of equipment and materials for which the role has responsibility.
• Handle repairs and maintenance of office facilities and equipment.
• Observe, rectify, and keep records of office repairs and maintenance.
• Obtain quotes, negotiate pricing with artisans for repairs, supplies and all maintenance jobs.
• Drafting of internal memos when required.
• Receive letters, packages, etc. and distribute them to the appropriate designation.
• Assist with preparation of monthly/annual admin budget with Finance/accounts team and follow up with payments.
• Manage and disburse petty cash upon request.
• Manage records of all utility bills, vendor information and payment information.
• Monitoring and maintaining of all company vehicles, car insurance policies, road taxes, licenses, and other vehicle documents.
• Notify finance of all bills due for payments.
• Supervise office assistants, security personnel and drivers and ensure they carry out their duties.
• Supervise support staff. (Drivers, Office assistants, Security Officer)
• Prepare weekly and monthly report for management use.

Job Type: Full-time

Pay: ₦180, ₦200,000.00 per month

Ability to commute/relocate:

• Lagos: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Available to resume immediately
• Completed NYSC Program

Experience:

• Administrative Executive: 3 years (Required)

Location:

• Lagos (Required)

Expected Start Date: 20/10/2025

Mactay Consulting - We are the leading management consulting firm in Nigeria, providing HR Consulting, Learning & Development Solutions, Outsourcing and Contact Centre Solutions.

We are recruiting to fill the position below:

Job Position: HR & Administrative Executive

Job Location: Ikeja, Lagos

Employment Type: Full-time

Summary

• The HR & Administrative Executive will oversee a broad range of administrative responsibilities to support the Managing Director and the wider organization, while also coordinating employee-related matters such as onboarding, leave management, and staff engagement.

Key Responsibilities

Administrative Duties:

• Manage day-to-day administrative tasks and ensure smooth organizational operations.
• Compose and prepare correspondence; monitor and respond to emails; conduct background research on organizations and individuals as needed.
• Organize and maintain meeting files; schedule and calendar meetings including venue, timing, participants, and logistics.
• Prepare expense reports, and departmental logistics.
• Maintain accurate documentation and filing systems for the Managing Director's office.

Talent Management & Employee Relations:

• Coordinate and manage onboarding processes for new employees, including orientation programs and documentation.
• Maintain staff records (leave management, attendance, role changes, and personal files).
• Handle employee leave requests and maintain accurate leave registers.
• Support disciplinary processes by preparing documentation, scheduling meetings, and maintaining confidentiality.
• Assist with employee engagement initiatives and welfare programs.
• Support training logistics and staff development initiatives.
• Ensure compliance with company policies and employee guidelines.

Qualifications & Skills

• Bachelor's degree in Business Administration, Human Resources, or related field.
• 2–4 years of experience on the role.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to interact effectively at all organizational levels.

Salary

N400,000 Monthly.

Today

M

Rest of Nigeria (Nationwide)

Confidential

• Minimum Qualification :

The Role

Join Our Team as an Accounts/Admin Executive at Mark Calthers Consulting Limited Are you a skilled professional with a passion for numbers, organization, and administration? Mark Calthers Consulting Limited is seeking a dedicated individual to join our team as an Accounts/Admin Executive . If you have a strong background in accounting and administrative tasks, we invite you to apply for this exciting opportunity.

What We Are Looking For

• Educational Background: Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Experience: Proven work experience in accounting and administrative roles, demonstrating a strong understanding of financial principles and office management.
• Leadership Skills: Ability to lead and manage a team, ensuring effective coordination and collaboration.
• Organizational Abilities: Excellent organizational skills to manage financial records, reports, and administrative tasks efficiently.
  Software Proficiency: Proficient in accounting software and the Microsoft Office suite, with the ability to utilize technology for data analysis and reporting.

Additional Qualifications:

• Strong attention to detail and accuracy in all tasks.
• Effective communication skills to liaise with internal and external stakeholders.
• Multitasking abilities to handle various responsibilities and prioritize tasks effectively.
  Knowledge of relevant laws and regulations governing accounting and administrative functions.

Responsibilities

As an Accounts/Admin Executive at Mark Calthers Consulting Limited, you will play a crucial role in managing financial operations and supporting administrative functions to ensure the smooth running of our business. If you meet the requirements and are ready to contribute your expertise to our team, please submit your resume and a cover letter highlighting your qualifications and interest in the position by clicking the "click to apply" button, or sending your application email and CV to Join us in our commitment to excellence and growth in the business consulting industry.

CLICK TO APPLY

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Job Summary

• We are hiring for the role of a Senior Administrative Executive who will oversee the management of the company's facility, and administrative and clerical duties.

Job Description

• Greet and direct all visitors, including vendors, client's job candidates and customer.
• Manage and inspect the office building.
• Receive and screen all incoming calls.
• Maintenance of project files, documents, correspondence, and communications.
• Maintenance of staff attendance and punctuality.
• Documentation control.
• Assist other departments on any tasks assigned.
• Make provision for and take stock count of office supplies and replacement supplies.
• Handle special administrative projects, as well as overflow work from department such as word processing, data entry and internet research tasks.
• Ensure completion of paperwork, sign-in and security procedures.
• Adhere to procedures relating the proper use and care of equipment and materials for which the role has responsibility.
• Handle repairs and maintenance of office facilities and equipment.
• Observe, rectify, and keep records of office repairs and maintenance.
• Obtain quotes, negotiate pricing with artisans for repairs, supplies and all maintenance jobs.
• Drafting of internal memos when required.
• Receive letters, packages, etc. and distribute them to the appropriate designation.
• Assist with preparation of monthly/annual admin budget with Finance/accounts team and follow up with payments.
• Manage and disburse petty cash upon request.
• Manage records of all utility bills, vendor information and payment information.
• Monitoring and maintaining of all company vehicles, car insurance policies, road taxes, licenses, and other vehicle documents.
• Notify finance of all bills due for payments.
• Supervise office assistants, security personnel and drivers and ensure they carry out their duties.
• Supervise support staff. (Drivers, Office assistants, Security Officer)
• Prepare weekly and monthly report for management use.

Job Type: Full-time

Pay: ₦180, ₦200,000.00 per month

Ability to commute/relocate:

• Lagos: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Available to resume immediately
• Completed NYSC Program

Experience:

• Administrative Executive: 3 years (Required)

Location:

• Lagos (Required)

Job Title: HR & Administrative Executive

Location: Ikeja, Lagos State

Job Type: Full-Time

Salary: N400,000 net

Summary:

The HR & Administrative Executive will oversee a broad range of administrative responsibilities to support the Managing Director and the wider organization, while also coordinating employee-related matters such as onboarding, leave management, and staff engagement.

Key Responsibilities:

Administrative Duties:

· Manage day-to-day administrative tasks and ensure smooth organizational operations.

· Compose and prepare correspondence; monitor and respond to emails; conduct background research on organizations and individuals as needed.

· Organize and maintain meeting files; schedule and calendar meetings including venue, timing, participants, and logistics.

· Prepare expense reports, and departmental logistics.

· Maintain accurate documentation and filing systems for the Managing Director's office.

Talent Management & Employee Relations:

· Coordinate and manage onboarding processes for new employees, including orientation programs and documentation.

· Maintain staff records (leave management, attendance, role changes, and personal files).

· Handle employee leave requests and maintain accurate leave registers.

· Support disciplinary processes by preparing documentation, scheduling meetings, and maintaining confidentiality.

· Assist with employee engagement initiatives and welfare programs.

· Support training logistics and staff development initiatives.

· Ensure compliance with company policies and employee guidelines.

Qualifications & Skills:

· Bachelor's degree in Business Administration, Human Resources, or related field.

· 2–4 years of experience on the role.

· Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

· Ability to interact effectively at all organizational levels.

Qualified candidate should send their CV to using the job role as the subject of the mail.

Job Type: Full-time

Pay: ₦400,000.00 per month

Executive Admin

Smartflow Technologies Limited is Nigeria's foremost Flow and Level Automation company, delivering premium and yet cost-effective solutions to clients with unparalleled professionalism and skill. In addition to being an engineering focused organization, Smartflow Technologies is involved in the supply, installation and support of fuelling systems and equipment, including but not limited to Pumps and Dispensers. Since its inception in 2009, Smartflow Technologies has deployed solutions and systems for nearly 30 clients in various industries, ranging from Agriculture, Banking, Cement, Food & Beverages, Logistics, Oil & Gas and Transportation among other thriving sectors of the economy

Responsibilities

• Monitor and ensure the vehicle schedule plan is properly done and shared in a timely manner.
• Manage the drivers and make sure they clean their vehicles and complete the vehicle maintenance checklist on a daily basis.
• Monitoring company vehicles' maintenance, repairs and ensuring all necessary papers are obtained when due
• Handle first-level negotiations with facility maintenance vendors and ensure timely payment.
• Do periodical checks of the facility and repair equipment, machines, generators, water taps, pumping machines, air conditioners, etc. when necessary.
• Inspect and maintain cleanliness throughout the facility by supervising the daily activities of the cleaners and ensuring they carry out their tasks.
• Ensure that all facilities are well functioning, including office supplies, electricity, maintenance and repair, the internet, and other communications functions in the office.
• Managing all administrative company documents and ensuring all documents are properly filed.
• Coordinate with the OHS coordinator and investigate all reported incidents (near-misses and accidents).

Requirements

• Candidates should possess a B.Sc., or HND in any field
• Minimum of one (1) year of hands-on experience in the role
• Candidate must be organised, detailed oriented and process driven
• Excellent communication and interpersonal skills
• Proficiency in MS Word, Excel, and Outlook
• Strong problem-solving and negotiation skills
• Knowledge on occupational health and safety will be an added advantage.

· Method of Application

· Interested and qualified? Apply at

Job Type: Full-time

Today

T

Enugu Full Time

IT & Telecoms Confidential

• Minimum Qualification :

Executive Administrative Assistant | TalentPop (Remote)

Strategic support for strategic leaders. The backbone of our executive team, turning strategy into seamless operation.

TalentPop is a high-growth e-commerce enablement company dedicated to helping brands thrive . We're looking for a highly organized, discreet, and proactive Executive Administrative Assistant to serve as a crucial force multiplier for our leadership.

This role is perfect for a self-starter who excels in a fast-paced, fully remote environment.

What You'll Be Doing

This role is the operational anchor for our executives—far more than scheduling. Your key responsibilities include:

• Executive Coordination: Expertly manage comprehensive calendars, intricate travel, and complex logistics to maximize executive time.
• Communication Hub: Serve as the professional point of contact for all correspondence, drafting and managing communication with the highest discretion.
• Project Leadership: Take ownership of key administrative projects from start to finish, ensuring high standards and timely delivery.
• Strategic Insight: Conduct focused research and prepare polished reports/presentations to inform high-stakes decision-making.
  Confidentiality & Standards: Maintain the absolute highest level of professional discretion when handling sensitive company information.

What We're Looking For

We need an administrative pro with a solutions-first mindset.

• Experience: Minimum of 6 months in an Administrative or Executive Assistant role. Experience supporting C-level or high-level executives is strongly preferred.
• Skills: Exceptional organizational and communication skills (written and verbal), with the ability to match the polish and tone of executive leadership.
• Mindset: A proactive, solution-oriented approach—you anticipate challenges and address needs before they are requested.
• Technical Acumen: Highly tech-savvy and comfortable quickly mastering new digital platforms and collaboration tools.
  Availability: Full-time (40 hours/week) during U.S. business hours is required.

Why Join TalentPop?

We Invest In Your Success And Well-being

• 100% Remote Flexibility: Work from anywhere
• Direct Impact: Your work directly enables our leadership to drive major strategic outcomes.
• Invested Growth: Access to continuous learning and clear career advancement pathways.
  Total Well-being: We offer generous paid time off and health benefits.

Ready to become an essential part of the TalentPop leadership engine?

To be considered, please include the application code EA in your submission. We look forward to reviewing your application

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Job Summary:

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our executive leadership team. In this role, you will manage day-to-day administrative tasks, coordinate schedules, organize meetings, handle confidential information, and serve as a key point of contact both internally and externally. The ideal candidate is a strong communicator, resourceful, and thrives in a fast-paced environment.

Key Responsibilities:

• Provide high-level administrative support to executives
• Manage calendars, travel arrangements, and meeting logistics
• Prepare reports, presentations, and other documents
• Handle sensitive and confidential information with discretion
• Serve as a liaison between executives, clients, and internal teams
• Assist with special projects and operational tasks as needed

Qualifications:

• Proven experience as an executive assistant or similar role
• Exceptional organizational and time-management skills
• Strong written and verbal communication abilities
• Proficiency in Microsoft Office and calendar management tools
• Ability to work independently and manage multiple priorities

Job Type: Full-time

Pay: ₦105, ₦150,000.00 per month