Senior Admin Officer

Full Job Description

Responsibilities
o Ensure timely welcome services, hotel and flights bookings and other support services for staff and visitors
o Prepare and file documents for signature and/or action, as necessary and ensure that that proper filing systems are in place for the office
o Support the planning and organization of meetings and workshops
o Maintain vehicle and Generator maintenance log
o Coordinate logistics and procurement operations
o Prepares and Maintain records of all outstanding purchase orders with external vendors and arranges transportation and forwarding services for all orders to ensure delivery on schedule
o Prepare reports on personnel and material movement and ensure that reporting requirements are fulfilled in an accurate and timely manner
o Ensure appropriate request for quotation is placed and correct quotations received for processing
o Store Management using specified software
o Ensure that vehicles and generators are in good conditions and liaise with the Admin Coordinator about necessary repairs and improvements as necessary
o Arrange for the repair and maintenance of office equipment and machinery to ensure that staff works effectively without any disruptions.

Requirements
o A Degree in Business / Public Administration or related field.
o 10 years of experience working in administration role
o Experience in use of SAP
o Fluency in English with excellent writing and speaking skills is required.
o Highly developed interpersonal and communication skills including good listening skills, influencing, negotiation and coaching
o Capacity to build and maintain relationships and to work effectively in a multicultural and multi-ethnic environment respecting diversity.
o Experience with Microsoft Word, Excel, Power Point and Outlook.
o Excellent and demonstrable experience in procurement processes and logistics management.
o Demonstrable experience in office management and staff coordination.
o Excellent writing and speaking in English language
o Knowledge and understanding of Nigeria’s policy environment